AI Workflow audit

WE MAP YOUR AI OPPORTUNITY AND BUILD THE ROADMAP YOUR TEAM.

A focused engagement for AEC firms ready to move from experimenting to implementing. We map your workflows, find where AI creates real leverage, and hand you a roadmap your team can run.

Start the Audit
See How It works
BUILT AROUND YOUR WORKFLOWS
·
No tool demo
·
DELIVERED AND OWNED BY YOUR TEAM
AI in AEC speaking event photoAI in AEC workshop sessionAI in AEC industry eventAI in AEC conference presentationAI in AEC team at industry eventAI in AEC workshop with AEC firmsAI in AEC industry workshopAI in AEC speaking engagement
AI in AEC speaking event photoAI in AEC workshop sessionAI in AEC industry eventAI in AEC conference presentationAI in AEC team at industry eventAI in AEC workshop with AEC firmsAI in AEC industry workshopAI in AEC speaking engagement
What we fix

Most AEC firms get stuck with AI

Firms don't fail because firm-wide AI adoption is impossible. They fail because they skip the foundational work. We've watched it happen enough times to know the pattern.

AI workflow implementation visual

One person carrying the whole initiative

When it all rests on the AI champion, momentum is fragile. The moment they get pulled to another project, everything stops.
‍

AI workflow audit illustration

Tools bought before the problem was defined

The conversation started with a tool name, not a workflow problem. Now there's a subscription and a vague mandate to figure it out.

AI workflow process diagram

No way to measure what changed

The spend is real, the result isn't. Leadership can't tell what the pilot actually moved, so the next AI decision gets harder to make.

Book an Audit
Approach

Why firms choose us

We don't sell tools — we solve workflow problems. Honest guidance from people who've done the work in AEC, not pitched it.

AEC-first, not AI-first

Every recommendation starts with how your firm operates, not how AI vendors say it should.

Workflows before tools

We find the right problems first. Tools come after the strategy, never before it.

Grounded in results

Firms have saved 200+ hours in bid prep. One 250-person firm recovered $4.5M through workflow optimization. We know what works – we've shipped it.

Start the Audit
Results

What firms see after the Sprint

How we helped a 250-person design firm recover $4.5 million by redesigning workflows around AI

Process

The AI Implementation Process, Step 0-9

One decision, then nine steps, in three phases. Decide and prepare (0 to 2), Look (3 and 4), Do and prove (5 to 9).

Step 0

The Decision.

Leadership writes one page: why we are doing this, which part of the business it serves, what AI will not be used for, who owns it, what the budget is.
AI workflow audit step illustration
Step 1

Policy and Guardrails.

Approved tools on which accounts, what data never goes in, who verifies, how we disclose, who approves a new tool, when we review.
AI workflow audit step illustration
Step 2

AI Education.

Literacy for everyone, department by department, matched to each department's readiness, on the tools they will actually run.
AI workflow audit step illustration
Step 3

Tech Stack Assessment.

What the firm actually uses versus what it pays for, the shadow tools, where knowledge lives, which assistant tier is safe.
AI workflow audit step illustration
Step 4

Process and Pain-Point Mapping.

Real workflows written down as they move, with three questions per department: most time, biggest headache, what you wish AI did.
AI workflow audit step illustration
Step 5

AI Task Force.

Named owners: one tester per tool, one champion per department, a group that owns the living plan and reports on a cadence.
AI workflow audit step illustration
Step 6

Tool Testing.

Tools tested on the firm's own messy data against success criteria written before the test, with a decision for each: adopt, pause, reject.
AI workflow audit step illustration
Step 7

Piloting on Real Projects.

One real project, one real deadline, one accountable team, hours counted before and after.
AI workflow audit step illustration
Step 8

ROI Analysis.

One honest number a partner will believe: workflows, hours, loaded rate, adoption haircut, in three buckets.
AI workflow audit step illustration
Step 9

Firm-Wide Rollout.

What survived rolls out department by department on a 90-day rhythm, and the plan is written down so it survives staff turnover.
AI workflow audit step illustration
Investment

Pricing that scales with your firm

Starting at
$6,000
Per team
Fixed scope and fixed price, agreed before we start
Four tiers, from studios of five to firms of 5,500
Your number is confirmed after a 30-minute call
Online or in person, same price. Travel is the only separate line.
Book an Audit
Get in touch

Tell us about your firm

Fill out the form below. We'll review and respond within 2 business days to schedule a discovery call.